Where Project Photos and Files Are Stored
Find every photo your crew captured on a job — quick capture, daily logs, expenses, and uploads all land on the project's Photos tab.
- Project Photos — On for most companies. Contact SiteView if you don't see the Photos tab.
- Who can use this
- Anyone who can open the project can look. Adding photos and files needs upload access.
- What the client sees
- Photos are internal by default. They only reach the client when you publish them to the client portal.
Before you start
- A project
Find your photos
- Open the project and click the Photos tab.
- Everything captured for that job appears there — quick capture from the field, photos attached to daily logs, and files uploaded from the office.
- Filter by date or source to narrow a long list.
- Open any photo to see who captured it and when.
Add photos and files yourself
- On the project's Photos tab, use Upload to add several photos at once, with a caption and category as they go in.
- From a phone, use Quick Capture on your dashboard: pick the project, then take a photo or video or dictate a note.
- Plans, permits, spec sheets, and signed paperwork belong on the project's Files tab.
Internal or client-visible
- Every photo is tagged Internal or Client, and the visibility filter shows you either group.
- Photos are internal until you mark them client-visible; only client-visible items reach the portal.
- Client links are short-lived and tied to that client, so a forwarded link doesn't hand anyone else access to your job.
- Documents on the Files tab are marked client-visible the same way photos are.
Other places files live
- Receipt images stay attached to their expense and also appear in the project's files.
- Estimate and change-order attachments live on those documents.
- Files holds company documents that aren't tied to one project.
Troubleshooting
A crew member's photos are missing.
Confirm they captured them against the right project, and that the upload finished — photos taken with no signal finish uploading when the phone reconnects.
Photos are sideways.
Re-upload from the photo library rather than a screenshot; rotation data is preserved on originals.
Older quick-capture photos seem to have disappeared.
They didn't — they're in the project's Photos tab with everything else. Set the source filter to Quick Capture to see only those.
A client says they can't see a photo you shared.
Check the visibility filter on the Photos tab: only items tagged Client reach the portal. If it is tagged Client, send them a fresh link — client links expire.
Related guides
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Verified against the shipped product on August 24, 2026.